Chief Operating Officer/Chief Financial Officer
Now in its fourth season, National Sawdust is seeking a senior executive to act as its Chief Operating Officer and Chief Financial Officer, with the title COO/CFO. The executive will be responsible for areas other than artistic programming and fundraising, which are the responsibilities of the Artistic Director and the Executive Director, and would share responsibility for corporate strategy and certain other responsibilities.
- Superior leadership, management, and organizational capabilities
- Strategic development, planning, and execution capabilities to effect institutional vision and mission
- Experience in driving operating revenue and operating cost efficiencies and marketing experience
- Ability to interface effectively with Board, Board committees, and other internal and external constituents
- Superior oral and written communication and presentation skills with attention to detail
- Ability to structure joint venture, licensing, and other third-party arrangements, and general understanding of legal contracts and intellectual property
- Superior decision-making capability and judgment
- Team player with collaborative culture mentality
- Ability to inspire creativity and initiative and to develop talent
- Creative resourcefulness and problem solving mentality — action-oriented flexibility, initiative, and willingness to “get hands dirty” and undertake whatever is necessary to “get the job done”
- Ability to multi-task and to produce quality results within tight time frames while simultaneously managing multiple projects and responsibilities
- Strong financial/accounting/business background with budgeting, business analysis, modeling, and project management capabilities
- Experience in instituting and enforcing operational and financial controls, protocols, and reporting
- Thorough understanding of financial, general ledger, information, and database systems
- Human resources and personnel management experience
- Minimum of five years accounting/finance and management experience, with some time in non-profit arts sector preferred
- Solid educational background — undergraduate degree plus finance or accounting, with CPA, MBA, or similar advanced degree highly desired.
- Operational Management: Responsible for all show-related departments and General Manager/operations staff, including Tech Department, Box Office/Patron Experience, Recording Studio, Night Manager/Ushers; operational and technology infrastructure for systems, protocols, processes, and personnel; and streamlining practices and communication across departments
- Revenue Responsibilities: Food and beverage relationship with restaurant partner, private event rentals, rehearsal and recording, and, with ED, corporate sponsors and partnerships
- Management of all Fiscal Activities: Creating annual budget with Artistic Director and ED; forecasting, projections, and analysis; budget management and reforecast; performance metrics; development and implementation of cost-efficient practices; grant management; financial reporting; audits; tax preparation; vendor procurement; insurance; payments and deposits/banking; account reconciliations; spending controls, cash flow, and A/P and A/R management; general accounting activities; treasury management; regulatory compliance; effective communication of all fiscal matters across the organization; and interfacing with auditors, government agencies, attorneys, vendors, and the Exco/Finance Committee/Board
- Strategic Planning: Partnering with the Artistic Director and Executive Director to create and implement five-year strategic plan, including creating operational infrastructure of systems, processes, and personnel to accommodate growth and other objectives of the organization
- Contractual Arrangements: Participation in the development, negotiation, and execution of contractual arrangements, including assessment of costs and benefits of all prospective arrangements and advice on programmatic design and implementation; chief contracting officer for the organization, responsible for ensuring adequate contracting protocols and controls and for ensuring that substantiating documentation is approved and retained
- Community Building: Responsibility for relationships with local community, community building through events and outreach, development and participation in business owners association, and interaction, together with Executive Director and Artistic Director, with Community Board and other local governmental offices and officials
- Human Resources: Employee benefit plans and other fringe benefits, including oversight of health insurance plans and health care coverage analysis; employment contracts, NDAs, and employee handbook; support of personnel actions by ensuring all HR and related functions are properly performed; establishing “360 degree” performance evaluation procedures and conduct of annual performance evaluation process; personnel compensation analysis; employee retention; maintenance of personnel performance and other employment records; ensuring compliance with all applicable laws and policies and minimization of legal risk
- Facilities: Responsible for physical plant, including general repair and maintenance; maintenance of HVAC system, security system, and fire system protocols; compliance with NYC fire codes, public assembly regulations, liquor license regulations, and other applicable regulations
To apple please send CV and cover letter to email@example.com, subject line COO/CFO.
Certified Public Accountant
Now in its fourth season, National Sawdust is seeking a Certified Public Accountant reporting directly to the Chief Financial Officer.
- Provide fiscal support, including financial reporting, audits, tax preparation, cash flow management, forecasting and analysis, general accounting activities, treasury management, banking, and account reconciliations, interfacing with auditors and vendors as necessary
- Provide cost analysis support and compliance with all contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local, and contractual guidelines; 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel; and 3) monitoring compliance
- Manage organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets, and General Ledger within the accounting system
- Investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals
- Manage the production of monthly P&L reports as well as financial statements and cash flow projections for use by Executive management, as well as the Finance Committee and Board of Directors
- Manage Accounts Payable and Accounts Receivable, Petty Cash
- Manage Payroll of 16 FT and 10 PT staff employees, as well as corporate card expenses and staff reimbursement process; assist in benefits and compliance administration
- Manage business insurance plans and health care coverage analysis.
- Communicate directly with vendors regarding payments and services; process, prepare, and record invoices
- Provide support for management of annual budgets and administration of monthly reviews including explanations of variances
- CPA and FP&A
- Payroll systems (ADP/Paychex)
- G Suite (Google Sheets)
- Enjoys working with data and always strives to make systems as efficient and accurate as possible
- Team player who is willing to sometimes work outside of their job description and lend a helping hand where it is needed
- Acute attention to detail, highly organized, and willing to learn
- Ability to multitask while prioritizing one’s duties
- Works well under pressure and in a fast-paced environment.
- Love for music and the arts